Operations Coordinator Jubilee REACH in the Schools
This role is part of the Operations Team that supports Jubilee REACH’s presence across 17 schools in the Bellevue School District (BSD). The Operations Team ensures that our presence in the schools is focused on
fostering a sense of belonging and community and supporting the social and emotional well-being of students. The Operations Coordinator collaborates with various departments within Jubilee REACH as well as external partners to support logistics, communication, and consistency for the work of Jubilee REACH in the Schools. This is a full-time role that reports to the Program Director, Jubilee REACH in the Schools, Operations
Areas of Responsibility
Seasonal Activity Planning & Coordination
Coordinate registration for student activities and events
Assist with organizing and ordering activity supplies
Transportation Planning & Coordination
Schedule and order buses for student activities and events
Serve as the primary contact for the BSD Transportation Department
Field & Facility Planning & Coordination
Schedule and reserve fields, gyms, and parks for activities and events
Serve as the primary contact for the BSD Facilities Department and Bellevue City Parks
Onboarding & Training
Provide onboarding training for new staff
Coordinate BSD onboarding steps (e.g., fingerprinting, badge, network access)
Assist with planning and facilitating Site Coach Orientation
Data Administration
Maintain attendance tracking systems
Maintain accurate records of activity participation
Track records of staff and volunteer training completion
Direct Program Support
Provide coaching support at practices and games as needed
Host an Elementary or Middle School Club (1 season per year)
Coach an Elementary or Middle School Team (at least 1 season per year)
Assist with planning and hosting cross-country meets
General Operations
Create forms and resources as needed
Assist the Volunteer Coordinator/Specialist with processing and equipping volunteers
Provide administrative support for Site Coaches (as requested)
Carry out miscellaneous operational tasks (as requested)
Qualifications
Must be 18 years or older
Pass Federal fingerprint and State (WSP) background check and reference check
College degree preferred
A servant’s heart
Minimum of 2 years of experience providing logistical and operations support in a service organization
Demonstrated success and/or training in planning and organizing
Basic sports knowledge and coaching experience preferred
Skills Required
Excellent written and oral communications skills
Technology literacy (Outlook, Excel, Word)
Ability to work independently and as a team
Ability to form and grow healthy relationships with internal and external partners
Punctuality and ability to develop timelines and meet deadlines
Flexibility and ability to handle various types of tasks at once
Ability to thrive in a fast-changing environment
Strong attention to detail