Operations Coordinator Jubilee REACH in the Schools 

This role is part of the Operations Team that supports Jubilee REACH’s presence across 17 schools in the Bellevue School District (BSD). The Operations Team ensures that our presence in the schools is focused on

fostering a sense of belonging and community and supporting the social and emotional well-being of students. The Operations Coordinator collaborates with various departments within Jubilee REACH as well as external partners to support logistics, communication, and consistency for the work of Jubilee REACH in the Schools. This is a full-time role that reports to the Program Director, Jubilee REACH in the Schools, Operations

Areas of Responsibility

• Seasonal Activity Planning & Coordination

  • Coordinate registration for student activities and events

  • Assist with organizing and ordering activity supplies

• Transportation Planning & Coordination

  • Schedule and order buses for student activities and events

  • Serve as the primary contact for the BSD Transportation Department

• Field & Facility Planning & Coordination

  • Schedule and reserve fields, gyms, and parks for activities and events

  • Serve as the primary contact for the BSD Facilities Department and Bellevue City Parks

• Onboarding & Training

  • Provide onboarding training for new staff

  • Coordinate BSD onboarding steps (e.g., fingerprinting, badge, network access)

  • Assist with planning and facilitating Site Coach Orientation

• Data Administration

  • Maintain attendance tracking systems

  • Maintain accurate records of activity participation

  • Track records of staff and volunteer training completion

• Direct Program Support

  • Provide coaching support at practices and games as needed

  • Host an Elementary or Middle School Club (1 season per year)

  • Coach an Elementary or Middle School Team (at least 1 season per year)

  • Assist with planning and hosting cross-country meets

• General Operations

  • Create forms and resources as needed

  • Assist the Volunteer Coordinator/Specialist with processing and equipping volunteers

  • Provide administrative support for Site Coaches (as requested)

  • Carry out miscellaneous operational tasks (as requested) 

Qualifications 

• Must be 18 years or older 

• Pass Federal fingerprint and State (WSP) background check and reference check 

• College degree preferred 

• A servant’s heart

• Minimum of 2 years of experience providing logistical and operations support in a service organization

• Demonstrated success and/or training in planning and organizing

• Basic sports knowledge and coaching experience preferred

Skills Required 

• Excellent written and oral communications skills

• Technology literacy (Outlook, Excel, Word)

• Ability to work independently and as a team

• Ability to form and grow healthy relationships with internal and external partners

• Punctuality and ability to develop timelines and meet deadlines

• Flexibility and ability to handle various types of tasks at once

• Ability to thrive in a fast-changing environment

• Strong attention to detail