Activities Coordinator – Jubilee REACH in the Schools

This role is part of the Operations Team that supports Jubilee REACH’s presence across 17 schools in the Bellevue School District (BSD). The Operations Team ensures that our presence in the schools is focused on fostering a sense of belonging and community and supporting the social and emotional well-being of students. The Activities Coordinator collaborates with various departments within Jubilee REACH as well as external partners to support logistics, communication, and consistency for the work of Jubilee REACH in the Schools. This is a full-time role that reports to the Program Director, Jubilee REACH in the Schools, Operations.

Areas of Responsibility

  • Seasonal Activity Planning & Coordination

    • Maintain updated activity schedules for each season

    • Prepare centralized communication templates

    • Develop game schedules

    • Track and maintain standing records for each sport

    • Process weekly game recap reports

    • Provide facilitation and follow up support for weekly Site Coach Meetings

    • Send weekly communication to Site Coaches and volunteers throughout the season

  • Referee Planning & Coordination

    • Coordinate with various referee associations to cover all games

    • Serve as the primary contact for referee associations

  • Supply Preparation & Organization

    • Prepare and distribute equipment and supplies for activities

    • Keep current inventory up to date for all Jubilee REACH in the Schools supplies

    • Maintain organization of the Site Coach Room

    • Manage supply requests and prepare orders

  • Onboarding & Training

    • Provide onboarding training for new staff

    • Plan and host pre-season trainings for staff and volunteer coaches

    • Provide additional resources for coaching development upon request

  • Direct Program Support

    • Provide coaching support at practices and games as needed

    • Host an Elementary or Middle School Club (1 season per year)

    • Coach an Elementary or Middle School Team (at least 1 season per year)

    • Lead for planning and hosting cross-country meets

  • General Operations

    • Create forms and resources as needed

    • Assist Volunteer Coordinator/Specialist with training and equipping volunteers

    • Coordinate with partner organizations, as assigned, to provide activity opportunities

    • Carry out miscellaneous operational tasks (as requested)

Qualifications

  • Must be 18 years or older 

  • Pass Federal fingerprint and State (WSP) background check and reference check 

  • College degree preferred 

  • A servant’s heart

  • Minimum of 2 years of experience providing logistical and operations support in a service organization

  • Demonstrated success and/or training in planning and organizing a variety of engaging activities for groups of elementary and middle school students

  • Basic sports knowledge and coaching experience preferred

Skills Required 

  • Excellent written and oral communications skills

  • Technology literacy (Outlook, Excel, Word)

  • Ability to work independently and as a team

  • Ability to form and grow healthy relationships with internal and external partners

  • Punctuality and ability to develop timelines and meet deadlines

  • Flexibility and ability to handle various types of tasks at once

  • Ability to thrive in a fast-changing environment

  • Strong attention to detail

 
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